🗓️ Project Coordinator in Vancouver

Mission

Deliver exceptional client experiences through operational excellence, bringing clarity, structure, and accountability to every project while enabling teams to do their best work.

Responsibilities

• Support Project Managers in planning, coordinating, and executing client projects from kickoff through delivery.
• Create and maintain project plans, schedules, timelines, task lists, and project documentation.
• Develop a strong understanding of client objectives, project requirements, and team workflows to effectively support project delivery.
• Support Project Managers, Account Directors, and Creative Leads in coordinating project scope, priorities, timelines, and deliverables.
• Track project progress, monitor milestones, and escalate potential risks, blockers, or scope changes when appropriate.
• Capture meeting notes, action items, and follow up to ensure accountability across project teams.
• Coordinate project kickoffs, status meetings, reviews, and retrospectives to keep projects organized and on schedule.
• Maintain accurate project documentation and ensure information is organized, current, and easily accessible.
• Identify risks early, resolve issues proactively, and make informed decisions that protect project success.
• Work closely with Creative Operations and Project Managers to coordinate schedules, resources, and project assignments.
• Assist with project reporting, time tracking, status updates, and operational administration.
• Build strong working relationships across cross-functional teams while contributing to continuous improvements in processes and communication.
• Take ownership of assigned workstreams while supporting Project Managers in delivering successful projects and exceptional client experiences.

Rewards

• Full-time remote in Pacific Standard Time zone
• Starting salary range between $48-65K, depending on capability and competency
• Support system for personal and professional development
• Higher autonomy with greater role effectiveness.
• Benefits package (family, health, wellness, dental, vision, prescription, etc.).
• Paid time-off (holidays, vacation, sick and wellness days, etc.).
• And more to support the whole you.

• Team player in it for the long game.
• Lifelong learner exemplifying a growth mindset.
• Pursue personal and professional development while supporting others in theirs.
• Exemplify the company’s core values: Health. Wisdom. Teamwork.
• Aim for excellence and keep raising the bar.
• Prefer open, direct, and frequent communication and feedback.
• Embrace the messy reality of life and work with optimism and responsibility.
• Embody a strong back, soft front, open mind, light heart, high EQ, and enduring grit.

• Exceptional organizational skills with strong attention to detail.
• Ability to coordinate multiple projects and competing priorities in a fast-paced agency environment.
• Strong communication and relationship-building skills with clients, teammates, partners, and vendors.
• Ability to identify issues early, solve problems, and keep projects moving forward.
• Comfortable working in ambiguity while maintaining organization and momentum.
• Collaborative, proactive, accountable, and eager to learn.
• A collaborative, accountable, and proactive approach to work.
• Passion for project coordination and a desire to grow into a Project Manager role.

Show us your capability and sensibility.

Must-haves

• Minimum 1-3 years of project coordination experience within a creative, branding, marketing, advertising, or experiential agency. Agency experience is required.
• Proven success coordinating client-facing projects from scope through delivery in a fast-paced agency environment.
• Strong capability to plan, prioritize, schedule, and orchestrate multiple projects and stakeholders simultaneously.
• Strong communication skills (written, verbal, and interpersonal).
• Proficiency in modern project management tools (Asana or equivalent).
• Proficiency with Google Workspace (Drive, Calendar, Docs, Sheets, Slides, etc.).

Nice-to-haves

• Experience in B2B enterprise marketing and communications.
• Background in creative, marketing, business strategy, and/or B2B marketing.
• Experience supporting conferences, trade shows, executive events, or experiential activations.
• Interest in growing into a Project Manager role.